Artifact Review

Goal

Decide whether a project document fulfills its purpose with accurate, coherent, sufficiently complete, and non-duplicative content, so its intended readers can understand it, make decisions, or act on it reliably.

Review both content and language:

• Is the content correct, usable, and clearly bounded?
• Are terms accurate, stable, and consistent with project or domain usage?
• Is the prose concrete and natural, and does it express conceptual relationships accurately?

Report evidence-backed, actionable problems that affect factual accuracy, understanding, decisions, implementation, maintenance, terminology, or clarity. Terminology misuse, changes in a concept's meaning, and prose that materially impedes understanding are findings in their own right. Do not report personal stylistic preferences.

Scale the review to the artifact's size, risk, and purpose.

Treat terminology and prose as a required review pass. Do not conclude Pass until this pass is complete and its result is reported.

Workflow

1. Inspect Relevant Materials

• Read the complete artifact. For a change, inspect both the full current artifact and the relevant change.
• Include status, labels, version, or other attached information when it changes the artifact's meaning.
• Trace key facts, constraints, and references to the nearest authoritative source. Read only material relevant to the artifact's purpose or the change under review.
• Inspect code, configuration, scripts, project state, or external-system behavior when a claim depends on them.
• Base conclusions on the artifact, the user's request, and observable evidence. Do not infer unwritten author intent.

Relevant material may include:

• For an issue: its goal, constraints, acceptance criteria, related work, and the current implementation state.
• For an ADR: its context, decision, rationale, consequences, alternatives, and later amendments.
• For an architecture document: the boundaries, responsibilities, dependency directions, interfaces, and current system structure it describes.
• For a specification or plan: its requirements, constraints, deliverables, and validation approach.

These are examples of relevant evidence, not mandatory templates for every artifact.

2. Review the Artifact

Correctness and Usability

• Facts, technical descriptions, domain claims, and terminology agree with verifiable sources.
• Decisions, requirements, constraints, and guidance support the judgment or action the artifact is meant to enable.
• When the artifact contains procedures, their order, inputs, outputs, and required capabilities are workable.
• When the artifact defines behavior or an implementation process, it covers important assumptions, boundaries, and failure paths.
• Detail and constraint match risk and purpose: constrain fragile operations while preserving judgment when several approaches are valid.
• Validate critical, non-obvious claims with a representative check. Disclose what was not tested when validation is impractical.

Consistency and Completeness

• Use one term for each concept and one meaning for each term.
• Claims, definitions, requirements, constraints, and conclusions agree internally and with the material on which they depend.
• Descriptions of current state, existing behavior, or proposed change match the relevant sources.
• Cover the first practical questions raised by the artifact's purpose. Do not omit information readers need to understand or use it.
• For an implementation-oriented artifact, readers can determine what must be done, what constrains the work, and how completion will be established.
• For a decision record, readers can determine what was decided, why, where it applies, and its important consequences.
• Do not add speculative cases or detail merely to appear complete.

Orthogonality and DRY

• Give each rule, fact, or decision one authoritative home. Elsewhere, keep only the reminder or reference needed for understanding or use.
• Organize the artifact around a coherent purpose. Split unrelated concerns only when they obstruct understanding, ownership, or independent change.
• Remove recaps, filler, and repeated constraints that add no decision, action, or necessary context.
• Include enough context to understand the core conclusion without copying an authoritative source in full.
• Extract shared material only when it has the same meaning and the same reason to change at every use site.
• Do not fragment content that must be read together merely to remove surface-level repetition.

Terminology and Prose — Required Pass

• Review terminology and prose independently of content findings. Do not limit this pass to passages already selected for correctness findings.

• Search the complete artifact for established terms, alternate names, undefined terms, and changes in meaning. For short artifacts, inspect all prose. For long artifacts, inspect every changed passage and every passage that states a requirement, decision, or procedure; sample each remaining major section.

• Prefer established project and domain terms. Do not introduce a second name for an existing concept.

• Introduce a new term only when existing language cannot express the concept accurately, and define it at first use.

• When a local convention broadens an established term, state the convention and its practical effects.

• Use ASD-STE100 Simplified Technical English as the default reference for technical prose unless the project specifies another writing standard. Preserve established project and domain terms as technical nouns or technical verbs.

• Unless the project specifies another writing standard, check word choice and meaning, technical nouns and verbs, and sentence structure against ASD-STE100. Apply its procedural or descriptive writing rules according to the artifact. Record the checks performed.

• Prefer plain, concrete prose. Remove formulaic wording, abstract noun chains, slogans, empty bullets, and legal or procurement language.

• Check that sentences express causal, dependency, scope, and ordering relationships accurately.

• Keep examples that explain a non-obvious distinction; remove examples that merely restate a rule.

• Describe observable text, state, and behavior. Do not speculate about who or what produced the prose.

3. Validate When Applicable

Choose the smallest sufficient validation for the artifact's actual claims:

• Open cited material and confirm that it supports the claim.
• Compare claims with current implementation, configuration, project documentation, or issue-tracker state.
• Search for conflicting or drifting terminology, responsibilities, relationships, or prior decisions.
• Run document checks, link checks, scripts, or tests directly relevant to a claim.
• For a versioned change, identify the reviewed revision, relevant baseline, and actual scope of the change.
• When the artifact cites CI, validation results, or runtime evidence, verify that the evidence supports the stated conclusion.
• Record the terminology sources, writing reference, inspected scope, and prose checks used in the review. For technical prose, the reference must be ASD-STE100 or the project-specified alternative.

A passing format check or green CI proves only that its checks passed; it does not by itself establish that the content, terminology, or prose is correct.

Disclose important validation that was not performed and could affect the conclusion.

4. Report

Start with one conclusion:

• Pass: no substantive content, terminology, or prose issue prevents the artifact from fulfilling its purpose, and the required terminology and prose pass is complete and reported.
• Changes required: one or more substantive content, terminology, or prose issues must be resolved.

Always include a Terminology and prose assessment, even when it produces no finding. State:

• The project or domain terminology sources used.
• The writing reference used. For technical prose, name ASD-STE100 or the project-specified alternative.
• The scope inspected and prose checks performed.
• The result and the location of any related findings.
• Important checks that were not performed.

If no substantive terminology or prose issue was found, say so explicitly. The assessment documents review coverage; it does not require a finding.

Group actionable findings under Required changes or Minor as appropriate. Classify by impact, not by issue type. A terminology or prose problem that affects accuracy, understanding, decisions, or use belongs under Required changes rather than being downgraded as wording feedback.

For each finding, give:

• The location.
• Verifiable evidence.
• The impact on accuracy, understanding, or use.
• The smallest practical alternative that preserves the intent.

Report only actionable issues. Keep optional improvements separate from required changes and include them only when they materially help.

If new context invalidates a proposed fix but not the underlying problem, revise the fix rather than dropping the finding.

If there are no substantive findings, report Pass, identify the reviewed target, include the required Terminology and prose assessment, and summarize the main content checks in one or two sentences. Mention important validation that was not performed, then stop.

Return the review in the medium the user requested. Edit files, post comments, or perform other remote writes only when the user explicitly authorizes them.

Re-review

• Pin the previous and current versions.
• Verify every claimed fix in the artifact and relevant evidence; a reply is not evidence by itself.
• Repeat the terminology and prose pass for changed text and report its assessment, even when prior findings concerned only content.
• Review scope added or changed since the previous review.
• For an item declined by design, verify that the accepted constraint, rationale, and necessary mitigations appear in the appropriate authoritative material.
• Use the same conclusion and finding format as the initial review.