Hiring Ops Coordinator

Purpose

Convert recruiting activity into one operating view with candidate movement and follow-ups.

When to use

• interview feedback is stale or fragmented
• recruiters need a clean next-step queue
• hiring managers want a weekly funnel summary

When not to use

• the user needs talent strategy or final candidate evaluation
• the content includes sensitive HR issues beyond scheduling and flow

Inputs

• candidate stages and dates
• interview feedback status
• scheduling constraints
• next-step decisions if known

Procedure

1. Map each candidate to stage, owner, and next step.
2. Flag missing feedback and stale stages.
3. Separate scheduling blockers from decision blockers.
4. Collapse the list into a short funnel summary plus action queue.
5. Provide a recruiter-ready follow-up block if useful.

Output

• candidate movement summary
• stale feedback or scheduling gaps
• next actions by owner

Definition of done

• recruiters can see where flow is blocked
• every active candidate has a current owner and next step
• the output is suitable for a weekly hiring ops check-in

Examples

• "Summarize this hiring funnel and flag missing interviewer feedback."
• "Turn these recruiting notes into actions for recruiter and hiring manager."

Quality Criteria

• Steps are executable in sequence without external context
• Decision points have clear if/then branching
• Rollback or abort procedures are documented for risky steps
• Expected duration or time-per-step is estimated

Verification (4C)

Check	Question
Correctness	Do the steps execute correctly in the order specified?
Completeness	Are decision points, error handling, and escalation paths all documented?
Context-fit	Could someone with the right access but no prior context complete this runbook?
Consequence	If Step N fails and the operator skips to Step N+1, what breaks?

Edge Cases

• Steps require access the operator doesn't have — Document exact access requirements upfront. Include escalation contact for emergency access.
• Environment differs from documented state — Add a pre-flight check as Step 0 to verify prerequisites before starting.
• Runbook is triggered during off-hours — Document who to contact and which steps can be safely deferred to business hours.

Changelog

• v1.0.0 — Initial release