Meeting Action Router

Purpose

Convert raw meeting material into a tight recap that people can execute.

When to use

• a meeting ended with messy notes
• different attendees are likely to remember different outcomes
• the team needs a recap and owner list fast

When not to use

• the user needs a strategy memo or a recommendation
• the source material is too incomplete to identify real decisions

Inputs

• notes, transcript, or bullet summary
• attendee list if known
• target recap style if one exists

Procedure

1. Separate confirmed decisions from discussion.
2. Extract action items with owners and dates when present.
3. Mark assumptions where owner or due date is missing.
4. Group open questions that still need a follow-up.
5. End with a short recap paragraph ready to send.

Output

• decisions made
• actions with owners and dates
• unresolved questions
• recap paragraph or draft message

Definition of done

• a reader can tell what happened without rereading the notes
• every real action has an owner or a gap flag
• the recap is short enough to send as-is

Examples

• "Turn these meeting bullets into a clean recap with owners."
• "Read this transcript and give me decisions, actions, and open questions."

Quality Criteria

• Trigger conditions and input requirements are unambiguous
• Each automated step produces a verifiable output
• Error handling and fallback paths are defined
• Manual override points are documented

Verification (4C)

Check	Question
Correctness	Does the workflow produce the expected output for the defined inputs?
Completeness	Are all trigger conditions, edge cases, and error paths handled?
Context-fit	Is the automation appropriate for the frequency and criticality of this task?
Consequence	If this ran unattended and failed silently, what would the downstream impact be?

Edge Cases

• Input format varies unexpectedly — Add a normalization step at entry. Alert the operator on format mismatches.
• Downstream system is unavailable — Queue the output and retry with exponential backoff. Alert after N failures.
• Partial execution completes — Ensure idempotency — re-running from the start produces the same result without duplication.

Changelog

• v1.0.0 — Initial release