/form Skill

Quick-create a form submission tracking note.

Usage

/form DPIA MyDataIntegration
/form CyberRisk "MaintenanceSystem"
/form TPRM VendorTooling
/form IAF "AIIncidentProcessor"
/form ChangeRequest OpDef

Instructions

1. Parse arguments:

   • First word = formType
   • Remaining = project name (handle quotes for multi-word)

2. Validate formType against allowed values:

   • DPIA
   • CyberRisk
   • TPRM
   • IAF
   • ChangeRequest
   • Other

3. Find matching project (fuzzy match):

   • Search for Project - *{{project}}*.md
   • If not found, ask user to confirm project name

4. Create form submission note:

   Filename: Form Submission - {{formType}} for {{project}}.md

   Location: Root directory (same as other content notes)

5. Populate frontmatter:

---
type: FormSubmission
title: "{{formType}} for {{project}}"
formType: { { formType } }
status: draft
project: "[[Project - {{project}}]]"
requestingTeam: { { lookup from table below } }
submittedDate: null
responseDate: null
expiryDate: null
referenceNumber: null
attachments: []
created: { { today } }
modified: { { today } }
tags: [activity/compliance, { { domain_tag } }] # See tag lookup table below
---

6. Requesting team and tag lookup:

formType	requestingTeam	domain_tag
DPIA	Data Privacy	domain/data
CyberRisk	Cyber Security	domain/security
TPRM	Procurement	domain/security
IAF	Cyber Delivery Assurance	domain/security
ChangeRequest	Change Management	domain/operations
Other	(ask user)	(ask user)

7. Generate body content:

# {{formType}} for {{project}}

## Form Details

| Field               | Value                     |
| ------------------- | ------------------------- |
| **Form Type**       | {{formType}}              |
| **Status**          | draft                     |
| **Project**         | [[Project - {{project}}]] |
| **Requesting Team** | {{requestingTeam}}        |
| **Submitted**       | -                         |
| **Response**        | -                         |
| **Reference**       | -                         |

## Summary

<!-- Brief description of what this form submission covers -->

## Key Information Provided

<!-- Main points you included in the form -->

- System/service name:
- Data classification:
- Third parties involved:
- Key risks identified:

## Attachments

<!-- Link screenshots or PDFs of the submitted form here -->
<!-- Example: ![[+Attachments/dpia-screenshot.png]] -->

## Response / Outcome

<!-- What was the result? Any conditions or follow-up required? -->

## Notes

<!-- Any additional context or follow-up actions -->

8. Confirm creation and remind user to:
   • Fill in key information
   • Update status when submitted
   • Add attachment links to screenshots/PDFs
   • Add reference number when received

Form Type Descriptions

Type	Purpose	Typical Questions
DPIA	Assess data protection risks for new processing	Personal data types, legal basis, retention, transfers
CyberRisk	Evaluate cyber security risks	Architecture, controls, vulnerabilities, mitigations
TPRM	Assess third-party vendor risks	Vendor security posture, data handling, contracts
IAF	Initial cyber assessment for new projects	Scope, data, integrations, compliance requirements
ChangeRequest	Request infrastructure/system changes	What, why, when, impact, rollback plan

Example Output

After /form DPIA MyDataIntegration:

Created: Form Submission - DPIA for MyDataIntegration.md

Next steps:
1. Fill in the summary and key information
2. When you submit, update status to "submitted" and add submittedDate
3. Add screenshots/PDFs to +Attachments/ and link them
4. Add reference number when you receive acknowledgement