Gmail Email Management

This skill provides comprehensive guidance for managing Gmail emails, labels, and organization.

Requirements

• Hyper MCP installed and connected. https://app.hyperfx.ai/mcp
• Gmail integration enabled at https://app.hyperfx.ai/apps.

Label Operations - Critical Distinctions

ADD LABEL (keeps email in current location + adds new label)

• Use: gmail_labels_add
• Use case: Adding labels WITHOUT moving the email from its current location
• Example: Email stays in INBOX and also gets labeled "Important"

MOVE TO LABEL (removes from INBOX + adds to target label)

• Use: gmail_messages_move_to_label
• Use case: Moving email OUT of inbox and INTO a specific label/folder
• Example: Email is removed from INBOX and moved to "Archive" or "Work"
• This performs TWO operations: removes INBOX label + adds target label

REMOVE LABEL (removes specific label)

• Use: gmail_labels_remove
• Use case: Removing labels from an email
• Can remove any label including INBOX

Getting Label IDs

CRITICAL: Most Gmail label operations require label IDs, NOT label names.

• Always call gmail_labels_list first to get available labels and their IDs
• Label IDs look like: "Label_123", "Label_456", or system labels: "INBOX", "SENT", "TRASH"
• Never guess or make up label IDs

Common Workflows

Email Triage/Organization

1. Call gmail_labels_list to see available labels
2. Call gmail_messages_list to get emails
3. Use gmail_messages_move_to_label to move emails from INBOX to appropriate labels

Adding Categories (keep in inbox)

1. Call gmail_labels_list to get label IDs
2. Use gmail_labels_add to categorize emails while keeping them in INBOX

Creating New Labels

• Use gmail_labels_create if the desired label doesn't exist
• Returns the new label's ID for immediate use

Searching and Listing Messages

gmail_messages_list supports full Gmail search query syntax:

• query parameter accepts the same syntax as Gmail's search box
• Examples: "is:unread", "from:user@example.com", "has:attachment subject:invoice"
• Combine operators: "from:user@example.com is:unread has:attachment"
• By default, excludes drafts (adds -in:draft automatically)
• Use label parameter to filter by specific label

Drafts Workflow

Creating and sending draft emails

1. gmail_drafts_create - Create initial draft
2. gmail_drafts_update - Edit existing draft (optional)
3. gmail_drafts_send - Send the draft as email

Managing drafts

• gmail_drafts_list - List all draft emails
• gmail_drafts_get - Get a specific draft by ID
• gmail_drafts_delete - Delete a draft without sending

When to use drafts vs direct send

• Use gmail_messages_send for immediate one-step sending
• Use draft workflow when you want to review/edit before sending or schedule for later

Email Actions - Important Distinctions

Archive vs Trash

• gmail_messages_archive - Removes from INBOX but keeps in "All Mail" (recoverable, not deleted)
• gmail_messages_trash - Moves to Trash folder (will be auto-deleted after 30 days)
• Archive is the preferred way to "clean up" inbox while keeping emails

Attachments

• gmail_attachments_get - Download attachments from received emails
• When sending emails with attachments, use file_ids parameter (requires files to be in the database first)

Tool Selection Quick Reference

Action	Tool
Add label X	gmail_labels_add
Move to label X	gmail_messages_move_to_label
Remove from inbox	gmail_messages_move_to_label (move to target) OR gmail_labels_remove (just remove INBOX)
Archive email	gmail_messages_archive (preferred for cleanup)
Delete/trash email	gmail_messages_trash
Send email now	gmail_messages_send
Create email for later	gmail_drafts_create + gmail_drafts_send