OpenEvidence Human-in-the-Loop Operating Model

Overview

Map people, product surfaces, evidence review, governed records, and incident paths without fabricating integrations. Keep inputs minimal, separate observed facts from assumptions, and leave consequential decisions with the named accountable owner.

Prerequisites

• A clearly bounded workflow, accountable clinical owner, and organizational policy
• Current first-party OpenEvidence documentation and applicable institution agreements
• Synthetic or properly authorized minimum-necessary data

Tool Discipline

Use Read, Glob, and Grep to inspect supplied policies, plans, and evidence. Use WebFetch only for current first-party OpenEvidence documentation. Use Write or Edit only when the user requests a named deliverable with an approved destination. Never expose credentials, PHI, recordings, or unrestricted environment output.

Current Contract

• The documented surface comprises product workflows such as Ask, Visits, and Dialer, subject to current availability.
• No public API, webhook, SDK, or infrastructure deployment contract was found.
• Clinical decisions and official records remain owned by qualified people and approved systems.

Authentication

Use only the official OpenEvidence web/mobile sign-in or an institution-approved access path. Do not invent API keys, OAuth clients, SDK credentials, service accounts, or private endpoints. Never ask a user to reveal a password, session token, cookie, or recovery code.

Instructions

1. Map users, patient touchpoints, product features, source evidence, record systems, support, and governance owners.
2. Draw trust boundaries for credentials, PHI, recordings, copied outputs, citations, and third-party communications.
3. Place clinician review before any care decision and define how evidence is verified and uncertainty recorded.
4. Use only documented handoffs; label desired integrations as vendor-confirmation questions, not architecture facts.
5. Add access lifecycle, monitoring, incident response, downtime alternative, retention, and rollback.
6. Review the model with clinical, privacy, security, legal, operations, and records owners.

Approval Boundaries

Do not create or share accounts; change access, roles, agreements, consent, retention, or security settings; enter PHI; record a conversation; copy content into another system; contact a patient; make a diagnosis or treatment decision; submit billing; transmit a support packet; run a production pilot; or represent vendor capabilities without explicit approval from the accountable owner. A qualified professional remains responsible for clinical decisions.

Output

Return scope, current first-party evidence and date, data classification, workflow or findings, citations reviewed, assumptions rejected, clinical and governance owners, approval state, unresolved risk, and the exact next action. Redact patient and credential data.

Error Handling

Condition	Response
Private endpoint appears in design	Remove it until a signed/current contract documents it.
AI output becomes system of record automatically	Insert human review and approved record controls.
No downtime path	Block go-live until one exists.

Examples

This compact example shows the minimum reviewable handoff; adapt fields to the approved workflow without adding sensitive data.

Input:

workflow=Ask-to-clinical-note; systems=OpenEvidence+EHR; integration=manual-copy

Expected handoff:

boundaries=6; human-gates=2; undocumented-integrations=0; review=pending

Resources

• OpenEvidence official evidence register
• OpenEvidence User Guide
• OpenEvidence Terms of Use